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DMS

DMS Allow organizations a cost-effective solution for managing and optimizing the use of archives and electronic records to capture, store, retrieve, share and documents. experience with public records/document management for a government entity.
Every company has a variety of such processes, always involving several employees and systems. For example, a simple universal workflow could control and supervise all required tasks or steps for a vacation or order request process. These tasks are visualized as cubes with dependencies.
Is to be able to track the progress of content. where one can choose which The automation of a business process, in whole or part, during which documents, information or tasks are passed from one participant to another for action, according to a set of procedural rules.
Using workflows is the potential to automate highly repetitive processing stages that research work is known to involve. This, in turn, can stimulate the pace of research and the overall productivity of experimentation through evident savings in time and effort.
Process efforts reduced. In a production environment, the system will increase productivity, improve quality and will allow visibility any time.

workflow

Workflow Patterns

DMS Workflows may involve sequential, parallel or even multi-tier processes or a mix of them. >

Design system interfaces

First you have to design forms and system interfaces with various input and output elements for the different roles in your process. Then you have to connect all the tasks with dependencies

Archive metadata

During a process, a variety of assets such as video, audio, tracks, graphics will be used. The workflow engine uses the metadata in the archive or from external MAM to decide, which content has to be processed.

Search screens

Main Menu When, how and by whom. For the purposes of documentation, Word and Excel files, quality checks, flowcharts or labels can be created, filed and then distributed or printed. Search screens ensure that information about records and files can be found quickly, no matter where they are stored or managed.

Custom Window (Workbench)

Organize window pallets (add, remove, reorder) an pallets to suit different groups of workers. Administrator create and allocate Workbench to users

workbench

Electronic Signatures

Electronic Signatures and Records for approvals at every phase of the record lifecycle.

Custom Form

Administrator create custom properties to suit different groups of workers and apply them to element types.

custom template

Messaging and Notifications

Receive message notifications by messaging system, Email, SMS before you exceed your issue or page deadline so you can make necessary changes along the way. Also for reminder about looking incoming wires or article from others, and for remind by planning duo times.

Escalation Processes

To raise actions issues to higher authorities for timely resolution. An escalation process ensures that the next level of management is informed (often within a specific period of time), if an action cannot be done at the lower level.

Notifications

custom template

Note Message

custom template

Notification Manager

custom template

Alerts

Add a way to Highlight/Color items for specific condition. Highlighting the differences would help to find out what’s interest to you.

Alerts

Modeling forms & Graphical Representation

Modeling forms & Graphical Representation

The most basic and must have feature. An average workflow management system should allow you to model a business forms to capture information and depict the flow of the processes through your organization in a visual style. Modeling forms should be simple and intuitive for anyone in the organization to roll out a process in just a few hours. Most DMS fail as they lack the simplicity and DMS projects fail due to this very reason.

Processor and Controller

Scheduling Process with full Time Management including tasks required for harvest wire-news,Email,RSS,SMS and make them searchable with validation and classifying its content for Arabic and English and any other languages dictionaries, automatic or manual page issues, full managed and integrated with Advertisement view and booking ADV , reporting support.

Processor

Actions

You need actions to build your business workflow. make a relevant actions to be available to every user business. examples of what this action do (change of classification, category, status, accesslevel, publish, approve, close�)

Actions

Email Management

Enabling you to securely store, manage and retrieve email content and ensure regulatory compliance
The escalating cost of your Microsoft or Lotus email system, as you purchase additional servers to counter diminished performance and dwindling storage space, and struggle to plan and execute backups. The inability to assess identifies, manage, and destroy the business content stored in email records in accordance with regulations and internal policies. The frustration of users who are deleting important content in order to meet imposed mailbox storage limits.

Send items as Email Send Item(Article, Picture, Wires, Assets,…) As Email mailbox View and control organization and department’s mailbox

Data management and Search Engine

The ability to index large quantities of documents and able to handle peak demand loads. Powerful search capabilities that will permit organization to categorize their growing. with simple and advanced search tools for authorized users. Automated metadata extraction from image, video, audio,.. . Contextual information automatically by analyzing and classify text using standard taxonomies and standard subject codes dictionaries like IPTC, NAIC,.. and to make it as easy to find and valuable to use as possible. Also help discern relevant and insightful keywords, topics, summaries.

simple search simple search

Industry standards

this is our software it’s based on a strong commitment to research and development as well as industry-wide standards, and addresses both customers’ business and technology demand.

IPTC Taxonomies Properties Properties

Export Data

Export your items as packages to a variety of formats, including: �CSV, XML, NITF, NewsML,..� and any files types �Images, Pdf, Incopy, Indesign, Video, Audio,..�

Version and History

allows you to track all changes happened of a specific item as versions and history of all actions running to it. This allows you to analyze and determine if changes need to be made to your workflow to improve efficiency.

History

Users Roles and privilege

NewsMng Configure Users Roles, and manage user profiles and groups and subgroups. Filters and Worksets a great to control visibility of Items with additional flexibility when creating view filters for items. every user or group have Read/Write security on items according to item status in workflow. With Alerts You can apply color alerts for items display in filters, according to criteria.

Security

Groups

A number of items that are intended for publication together or have content that is related can be grouped together in one news package.
The items remain together when sent, published, export, change workflow location. Create a Group of Items In the Article list, press Ctrl and select each of the items that you wish to group together.
Select Edit on the menu bar and then Group->Group in the menu that appears. Alternatively right-click and click Grouping->Group in the menu that appears. A Create group window appears. for select main item from selected items and Apply Remove Link to remove item from group UnGroup to remove all group relation

Groups

Shift Groups

Schedule types represent the different shifts that employees can work in the company
there are a variety of different working arrangements. Find out about the different ways of working, and how more flexible working arrangements make it easier for you to find the right fit between the demands of your company tasks and life of employee’s.
Registration working groups, which allow permanent employment or working on specific periods and follow the movement of the employee vacations, sick and mandates and tasks of the work in the graphic image to facilitate the development of plans and the distribution of tasks and scheduling vacations and Evaluation of staff.

Graph display Schedule staff Shift Groups, planned Calendar and resource allocations. Manage time, Zoom in/out to control appearance with color positions for different status.
Minimize time you spend on creating, circulating, and maintaining work sheet of employees, shift, and job rotation schedules. You can view Daily work performed by your staff, their planned Calendar, Shift and Task assignments. Will helps you from over staffing or scheduling conflicts and minimize your staff,resource costs. and you can calculate or forecast their productivity, their absence and required staffing , resources.

Shift groups
Duty Roster resources allocation

Resource Management

Users and Resource Allocations. Automate resource management requests and bookings with customizable workflows and Approval. You can make sure that the right resources are working on the right task. Accurately forecast resources needs �Cameras, Cars ,.. � and improve utilization rates.

Reporting

Reporting is a comprehensive solution to render reports includes a complete set of tools to build reports that meet the most severe requirements. Powerful system of exporting reports, which supports many different types of formats. You can Using System Reports. You can build simple and Generate a complex reports.

System Reports

Many Readymade reports by groups. Like General, Production, Planning, Administration.

Custom Report

Using report designer like iReport or any report designer integrated with JasperReports. That giving your IT staff the ability to generate a complex report quickly and efficiently.

Report Generator

User is able to create a new report that not available in the system�s reports. Selecting the required fields to be appeared in the created report by choosing this fields. User can add conditions to be applied on the selected data. Also is allowed to save a new report condition�s to new name and add it to report menu.

Report

Multilingual

NewsMng is ideal for work in multiple languages. As well as being able to select the appropriate language for the user interface, you can also enter and store your data in multiple languages. Your catalogue data will be searchable in all the languages you enter.

multi language